Our new reservation software is now live! Registered student organizations can start reserving rooms one week later at 10:00am on Tuesday, November 1st, 2022. These are outlined in our policies and procedures. These awards received by members of the UT Computer Science community make it evident that our faculty and students are world-class. The Student Services Building (SSB) tablecloths are to be used only in the building. Nor are the rooms to be used for study sessions. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. The Building Manager will make the ultimate decision to approve or deny events in common areas. If so, you will need to download and install this app to use AirMedia. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email. ASE Meeting Spaces Does the William C. Powers, Jr. Student Activity Center provide linens or decorations? Cockrell School of Engineering Hotline The Winship Circle Amplified Sound Area is the grassy area east of the East Mall Fountain, west of Waller Creek, and south of Winship Hall. Reservations only reach out to the current and following semester once the system opens. You'll be required to submit a form to use the space. Using this caterer requires no additional forms or meetings. indoor space or Any external caterer must meet with the events managers to ensure there is clear understanding of what the buildings policies are. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Please contact Arturo Compean Jrto request access to the CNS building you're looking to reserve. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. Visit the meeting rooms page to view a list of rooms. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Please note that all SSB meeting rooms are self-serve. (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . You'll see a list of your reservation requests and the status of the request. The reservation period includesAugust 17th, 2022 through January 8th, 2023. If interested in a building tour please contact our hospitality desk at 512-475-7739. Reservations outside of these dates will not be accepted. The same would apply to faculty and staff accross the university. If you need assistance contact: Texas Union: hospitality@universityunions.utexas.edu WCP Student Activity Center: WCPEvents@utexas.edu Student Services Building: ssbstaff@austin.utexas.edu Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. My organization is not listed under the clients, what do I do? Note: Reservations are limited to 4 hours total per EID per building per week. Does this mean that events are not allowed to have guest speakers? ITS staff may not be immediately available to provide support during an event. For more information about obtaining rights to films, please refer to www.mplc.com. Reservations through our office are for classroom space only; requests for media or other types of support should be directed as follows: ART Fine Arts AV Support 512-232-4400 https://finearts.utexas.edu/cofa-resources#it CBA, GSB, UTC McCombs School of Business 512-232-6679 MSBmedia@mccombs.utexas.edu Student events and activities will be given reservations priority at the William C. Powers, Jr. Student Activity Center. Browse Policies How To Reserve Study Rooms The person requesting a conference or classroom in ASE will be responsible for ensuring that these policies are adhered to. By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. Be sure you are familiar with the Reservation Guidelines (at the bottom of this page) before booking a room to avoid any delays or scheduling problems. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. By reserving a room in the Student Services Building, you agree to: Please note that custodial staff are not responsible for cleaning the SSB meeting rooms. Chairs, tables, projector, Banquet seating, stage, Chairs, tables, Projector, Banquet Seating, chairs, tables, banquet seating, dual projectors, Stage, Microphones, Projector, Theater seating, Moveable Chairs, Tables, Seminar Room, Limited Media. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. If you're requesting to use the Welch Patio, please use the CNS WEL Patio template. ASE McKnight Student Center/PlazaASE/EM students, faculty and staff may request to reserve the ASE McKnight Student Center (1st Floor Lobby) for after hours departmental/student organization events by emailing ase.em-office@austin.utexas.edu. Attn: Room Scheduling The Energy and Earth Resources Graduate Program has been providing the opportunity for students to pursue interdisciplinary studies in areas of geosciences, engineering, management, finance, economics, law and policy since 1981. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. 512-232-6679MSBmedia@mccombs.utexas.eduhttps://www.mccombs.utexas.edu/about/tech/media-services/mccombs-comple, CMA ASE Computer Lab (ASE 1.112A), Capacity 44Department Classroom (ASE 2.134), Capacity 30These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.Both rooms require online reservation request 24 hours in advance and department approval. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. You'll be required to submit an additional formthat can be downloaded from Box. SERVICE ALERT: The UFCU Room at the Perry-Castaeda Library will be closed on Sunday, March 5, for an event. This room does not have a door for privacy. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. You may contact them at ypp@utexas.eduor visit their website. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. Dance studio, hardwood floors, and mirrors. Yes. Media Console, Moveable Chairs, Seminar Room, Banquet seating, electronically operated retractable backboards, divider curtains, bleachers and score clocks; individual sound/speaker system for events, Banquet Seating, moveable chairs, moveable tables, lounge furniture, large screen television; retractable partition wall to room 2.112, individual room sound system, kitchen, Provision for wallyball nets; individual court speaker system; carpeted seating/viewing area behind courts, Wall mounted heavy and speed bags; 55 linear feet of wall padding. Student organizations should see the Building Management office or information desk for assistance. AirMedia Users on Mac Systems: Has your MacOS been updated to 10.15 Catalina? The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. Food is only allowed in POB if catered from O's Campus Cafe. Events must be chaperoned. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Performances, banquets, ceremonies, formals, presentations are often held in these spaces. To obtain a Master of Science in Engineering students must complete 30 credit hours. Please submit your reservation request online. Outdoor Room Reservations. For assistance please visit their website. If you're unable to get in touch with the room manager or would like to have your rooms added to EMS, please contact the EMS Department Adminstrator Arturo Compean Jr. College of Natural Sciences The University of Texas at Austin 120 Inner Campus Dr Stop G2500 Austin, TX 78712Campus Map Student Inquiries: 512 471 4536 General Inquiries: 512 471 3285 Login Sitemap Help Copyright 2019College ofNatural SciencesThe Universityof Texas at Austin, Web Privacy PolicyWeb Accessibility Policy. Wait to enter a GPC if a class or exam is in progress. Reservations are limited to 4 hours total per EID per week. vast stage, an orchestra pit capable of holding 100 musicians, dressing rooms to accommodate more than 100 performers, computerized lighting, advanced sound and rigging systems, and a mammoth backstage area complete with workshops for carpentry, costumes, painting, metalwork and props, Banquet Seating, wood floors, sculptures, 42-seat cafe, floor-to-ceiling windows, Banquet Seating, seated dinner, grand staircase, balcony, Banquet Seating, patio with views of Darrell K Royal - Texas Memorial Stadium, bar, Banquet Seating, skylight, balcony with patio furniture, view of the UT Tower, Banquet Seating, 2 47" HDTVs with DVD players, sculptures. NO. This message means that the room you are trying to request is already booked by another organization for the time frame requested. Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). 700-seat venue that is capable of hosting symphony orchestras, major choral presentations and concert bands, ensembles and solo recitals. Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. ASE Building Rooms, Reservation Policies and General GuidelinesRefreshmentsRefreshments will not be provided, but you may bring your own. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. (EER) Engineering Education and Research Center: 0.604: 6: This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. Permanent SSB building occupants Registered student organizations (RSOs) This room in the South Tower seats 12 and is only available to the ECE community. Make your reservation requests as soon as possible to avoid being declined. They include movable furniture, Reserve a room. Study rooms in the PCL Scholars Commons are forgraduate students only. uhd.conferences@austin.utexas.edu, Lyndon B. Johnson (LBJ) Fountain Amplified Sound Area (LBJ Lawn). We have a new reservation system - Mazevo! The room has 12-16 seats and is available to the UT Community. For Welch Hall and NHB conference rooms please check the calendar for availability and then emailconferencerooms@cm.utexas.edu with your name, email address, event name, room number, date, and time. All of the rooms can be reserved through the department calendar. Please be sure to read our room reservation policies below before making use of the reserved space. If it is showing as "web request," your reservation is still pending. Our office does not schedule these spaces. All others will be declined. The reservation period will include January 9th, 2022 throughAugust 19th, 2023. 3.134 Conference Room. Event holders must: Request space as early as possible. Prior arrangements may be made with the Building Management Office to check out adaptors. This system is more intuitive and mobile friendly. FAC 330 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Facilities Services unlocks GPCs based on reservations made in the Room Scheduling System. Share details about room changes with all meeting/event attendees. If you are 15 minutes late, you forfeit your reservation. and returned back to their original locations to prepare for the next conference. Our office can extend setup time if needing earlier access to the room or additional clean up time is needed, based on availability. Registered student groups and departments may request meeting space in the common areas of the building through the building manager. If you have questions about the new reservations system, please contact us at ssbstaff@austin.utexas.edu. This means that the time of your event is outside the determined building hours. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. Experienced RecSports staff will lend their expertise . mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. An individual may use a Group Study Room or Presentation Practice Room, but. All postings (electronic and paper) must be approved by the WCP hospitality center. College of Natural Sciences is home to a number of nationally-recognized teachers and researchers. Food and beverages are not allowed in the auditorium space. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. Lyndon B. Johnson Library (LBJ) West Lawn, McCombs School of Business (CBA) South Plaza, Benches, Covered Tables With Seating, Trash Bins, Trees, Music Building/Recital Hall (MRH) Northwest Lawn. Students wishing to reserve rooms for study sessions must do so through staff or faculty in their academic unit. After-hours access to the building is restricted. Information about non-CS rooms in POB (formerly known as ACES) is available at the ACES facilities website. Group Study Rooms and Presentation Practice Rooms are for current universitystudentsonly.*. If you're requesting a room either in PAT 142, PAT 313, PAT 617 please review their terms and conditions on the Department of Integrative Biology Room Reservations page. Click here to reserve space. The EER program has offered the Master of Science in Energy and Earth Resources since December 2013 to eligible candidates. Catering at the William C. Powers, Jr. Student Activity Center is provided by40 Acres Catering as well as your preferredcaterers. Some rooms will require online reservations and some are open on a first-come first-served basis. See below for details. Our office does not provide decorations for clients. No more than 4 1-hour reservations may be made within one 24-hour period. Reoccurring room requests are for weekly, biweekly or monthly use of the standard meeting rooms at the WCP including the dance rehearsal space. 4 moveable tables on wheels, 16 chairs, extra chairs in room. In addition, please try to be specific with the number of attendees to ensure the room selecting will best fit your needs. Please keep in mind the building opens at a later time on weekends. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. These spaces have special policies and are of higher demand. The LBJ Fountain Amplified Sound Area is the area bounded by the east edge of Robert Dedman Drive, by the first sidewalk north of the LBJ Fountain, by a line drawn tangent to the west side of the LBJ Fountain and parallel to Robert Dedman Drive, and by the base of the hill on the south side of the LBJ Fountain. (A one week period is defined as Sunday through Saturday at midnight.). William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. Login using your UT EID. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Requests are processed within 1-2 business days. In order to submit a room reservation request, you must be an Authorized Representative of a Student Organization that is listed in, Each RSO is only allowed 2 combined hours per week for weekly meetings in SSB & UA9. Computational Engineering and Sciences- A.C.E.S. 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